I’m doing a run to Spain today, through France, for one show with a Scottish band carrying only their gear to and from the venue (and my bike as I’ve a few days off ). After much use of “the google” and browsing I’m almost on top of the paperwork, restrictions etc - no thanks to the operator I’m driving for, who doesn’t seem to have a clue what’s required.
So few questions:
Hire company have not given me the VE103B form that replaces V5 - they have given me a request form for it and copies of V5, MOT, service history etc. Is the original VE103B required? When I spoke to them yesterday they said it would only be at their head office. From reading it seems this is pretty crucial?
CMR I’ve just put “bands name - musical equipment various” in the what Im carrying. Does it need to be any more than that? - also should I put my motorbike on there or not required as its mine?
Seen a fair bit on ‘Community Licences’ - is that something I should have/ be available from operator (he has international o licence)
On subject of O licence, given this is a hire unit, do I need to display one?
That should about do for now, thanks for any advice in advance and Happy New Year to all,
I’m doing a run to Spain today, through France, for one show with a Scottish band carrying only their gear to and from the venue (and my bike as I’ve a few days off ). After much use of “the google” and browsing I’m almost on top of the paperwork, restrictions etc - no thanks to the operator I’m driving for, who doesn’t seem to have a clue what’s required.
So few questions:
Hire company have not given me the VE103B form that replaces V5 - they have given me a request form for it and copies of V5, MOT, service history etc. Is the original VE103B required? When I spoke to them yesterday they said it would only be at their head office. From reading it seems this is pretty crucial?
CMR I’ve just put “bands name - musical equipment various” in the what Im carrying. Does it need to be any more than that? - also should I put my motorbike on there or not required as its mine?
Seen a fair bit on ‘Community Licences’ - is that something I should have/ be available from operator (he has international o licence)
On subject of O licence, given this is a hire unit, do I need to display one?
That should about do for now, thanks for any advice in advance and Happy New Year to all,
Keith
Morning. A copy V5 will be sufficient and copies of any insurance. You will also need letter of assetation (spelling) detailing you’re authorised to driver and when you’ve taken over truck, etc. No need to worry about Ops disc - no one abroad is bothered - but you’ll need a Community Authorisation. Your Operator friend will get into a bit of hot water if its found he’s ‘lent’ you a Community Authorisation and you’re running a truck on his licence - but no one is likely to find out. Rule of thumb is avoid coming back into Portsmouth if you’ve got anything to hide. Vosa have plenty of time to look over the truck and a lack of Ops disc will probably have them looking a bit deeper. Good luck.
Thanks for that. Job is 100% legit, no “borrowing” going on. So where would I get said Community Authorisation? For Attestation I’ve done one for tacho purposes, will the hire agreement suffice for permission? has my signature and hire co’s on it and is the original.
You should be given the authorisation to take with you, there is an office copy and a truck copy. I believe the truck copy ends in 001. If you have not got this with you I do hope you have sufficient lubricant in case you get stopped.
As for the cmr, your partly correct in how you have filled it out but you really should have a load manifest that says 3 boxes of this and 5 boxes of that sort of thing.
As I say, the hire co (Fraiken) have given me copies of all docs but they themselves don’t seem to understand the requirement for the original VE form.
Personally I like to have all the docs in order, and have a folder containing them for each of the vehicles I’m responsible for.
No point having a VE103 in the office, you should have it if you don’t have the original V5. That’s why they have them as they have the registered keepers details and you can only get them if the issuing organisation has received permission from the keeper.
We use them all the time, but at short notice we have had copies of the V5, but I’ve never had a vehicle stopped while not have either the original V5 or VE103, so not sure what the authorities think of photocopies.
The hire agreement might help if you’re stopped, I assume it has your company name on it, so a letter of authorisation from your employer might be a good idea.
The CMR not really my subject as I don’t have to use them very often, but I think it might be worth having address where you picked the gear up and where you are going to and the same for the way home.
I wouldn’t put your motorbike on there, but take the V5 (that’ll have your name on it and is proof of own goods) and insurance, MOT if required,)
You need one of the official copies of the community licence, your company should have enough to cover all vehicles on their licence.
You don’t need a O’licence disc if the vehicle is on temporary hire, less than a month.
I think you’ll come under the Sporting and Cultural event exemptions for driving in France on a Sunday.
An unmarked or hire unit or or trailer can sometimes attract the interest of the DVSA and the border agency when coming back into the UK. The only time I’ve been stopped at Dover was with a plain white unit and a plain white trailer. But if all is in order you shouldn’t have to much to worry about there.
wynntownmarshal:
As I say, the hire co (Fraiken) have given me copies of all docs but they themselves don’t seem to understand the requirement for the original VE form.
I don’t think hire companies do worry or care, we normally just get a letter of permission and a copy of the V5 from them and apply for the VE103 ourselves.
Thanks Muckles, yes it normally would come under sporting/ cultural BUT he would have had to get his stuff in order and get a permit for it. Which he hasn’t so Normal bans apply.
Had this personally 3 years ago
No ve on hire form
Had original v5 in hire co name hire agreement and letter to say ok etc
2001 euro
Luckily was 1/2 km from customer yard they parked driver there
And after discussion with my customer agreed if flew out with original
200 euro
Found a place in gloucester that would issue one for £15
Easy jet out and sorted
Since then only hire companies that know what they are and do them are scania rental and worth paying the bit extra and having the back up
gettin-on:
Since then only hire companies that know what they are and do them are scania rental and worth paying the bit extra and having the back up
You can get them yourself, We get them from the FTA, all you do is fill out the form with details from the V5 and send them a letter of authorisation from the hire company, (I just ask the hire company to email me a letter of authorisation and a copy of the V5). normally takes 3 days, I think the RHA, RAC and AA do them.
Only used scania rental since
After this freind had one from hill hire
Broke down abroad he ended up with 4k bill
They allowed to take out uk but your responsibility to get back to uk for repair
At least scania just ring lifeline job done and no bills
gettin-on:
Only used scania rental since
After this freind had one from hill hire
Broke down abroad he ended up with 4k bill
They allowed to take out uk but your responsibility to get back to uk for repair
At least scania just ring lifeline job done and no bills
gettin-on:
Spain worse place hopefully u dont get stopped
Had this personally 3 years ago
No ve on hire form
Had original v5 in hire co name hire agreement and letter to say ok etc
2001 euro
Luckily was 1/2 km from customer yard they parked driver there
And after discussion with my customer agreed if flew out with original
200 euro
Found a place in gloucester that would issue one for £15
Easy jet out and sorted
Since then only hire companies that know what they are and do them are scania rental and worth paying the bit extra and having the back up
Magic! I got an apologetic text from Fraikens hire ‘manager’ today saying ‘sorry you’ve been put in this situation’'. Those words should just about cover €2001 Eh? Definitely seems like the French and Spanish are just on to get cash out you for any minor loop.
I’m only going an hour and a half into Spain so Fingers crossed - can always offload the bike and ride home
It is the toll booths or Peages where the Customs and Police hang out, as they only have to walk in front of any vehicle to stop it as you pull away after paying tolls.
In your situation I would drive at night for quiet roads and less Police floating about.
Which part of Spain did you end up in, Pamplona or La Jonquera West or East side ?
The Basque and Catalan Moses Police have a reputation for high court deposits to be paid on the roadside, they got me for 2301 for an attestation activity letter with my boss’s handwriting on it, parked up for a week in Irun, drawing out 300 E per day and use the running money to pay it.
If you are stopped, remain calm and polite, open the cab door, and offer to shake their hand, this goes a long way to reducing fines.
Let us know how you get on.
Gig is in Logrono Bull Ring. Not actually there yet, just parked off M20 waiting for later ferry so I can skip the French 2200-2200 ban.
Thanks for the tales or wisdom and woes! Euro truckers must love coming here to work. Dawdle in comparison.
The attestation in your bosses handwriting is a strange one? Was that just because it was handwritten and not typed? I’ve printed mine but signed both parts as I’m technically my employer.
). After much use of “the google” and browsing I’m almost on top of the paperwork, restrictions etc - no thanks to the operator I’m driving for, who doesn’t seem to have a clue what’s required.