Ive been given the above task to do at work.
What is the maximum amount of days between donloading the head in the truck?
Iv’e been told 40 something but it must be more than that,as you can get a months worth of info on your digi card.
Regards
Tonyb
hi mate here some info for you
Responsibilities of operators
Operators of transport undertakings have legal responsibilities and liabilities for their own compliance with the regulations and that of the drivers under their control. Transport undertakings must:ensure that tachographs have been calibrated, inspected and re-calibrated in line with the rules;
supply sufficient quantity of type-approved charts and print roll to drivers;
properly instruct drivers on the rules;
ensure the return of used tachograph charts from drivers. Note that this responsibility continues after a driver has left employment until all charts are returned;
properly schedule work so the rules are met;
not make payments to drivers related to distances travelled and/or the amount of goods carried if that would encourage breaches of the rules;
download data from the Vehicle Unit:
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at least every 56 calendar days;
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immediately before transferring control of the use of the vehicle to another person (for example, when the vehicle is sold or de-hired);
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without delay upon permanently removing the unit from service in the vehicle;
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without delay upon becoming aware that the unit is malfunctioning, if it is possible to download data;
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without delay in any circumstances where it is reasonably foreseeable that data will be erased imminently; and
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in any case as often as necessary to ensure that no data is lost (the Vehicle Unit holds 365 days’ worth of average data, after which the memory is full and the oldest data is overwritten and lost);
- download data from driver cards:
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at least every 28 calendar days;
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immediately before the driver ceases to be employed by the undertaking (remember that this also applies to agency drivers);
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without delay upon being aware that the card has been damaged or is malfunctioning, if it is possible to download data;
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without delay in any circumstances where it is reasonably foreseeable that data will be erased imminently;
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where it is only possible to download the card via a Vehicle Unit (for example, if the card is stuck), immediately before ceasing control of the use of the vehicle; and
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in any case as often as necessary to ensure that no data is lost (the driver card holds 28 days of average data, after which the memory is full and the oldest data is overwritten and lost. An average day is deemed to be 93 activity changes. In certain operations where more than 93 activity changes are recorded in a day, a driver card may hold less than 28 days of data);make regular checks of charts and digital data to ensure compliance;
be able to produce records to enforcement officers for 12 months; and
take all reasonable steps to prevent breaches of the rules.
tonyb70:
Ive been given the above task to do at work.What is the maximum amount of days between donloading the head in the truck?
Iv’e been told 40 something but it must be more than that,as you can get a months worth of info on your digi card.Regards
Tonyb
As delboytwo showed it’s 56 days maximum from the tachograph head.
When you was told 40 something someone was probably getting mixed up with the time limit for handing in charts which is 42 days 
Thanks for the replies.At least ive got a bit longer to get them sorted.
The 56 days,is that calender days or actual driving days?
Regards
Tony
tonyb70:
Thanks for the replies.At least ive got a bit longer to get them sorted.
The 56 days,is that calender days or actual driving days?Regards
Tony
i would say 56 days from last down load mate cos you my not drive the truck and you mite be on holiday and you would not no if the truck went out that the day you was off or was downloaded
my TM used to down load are head units on the last Friday of the month that way no mater if he was on holiday there know when to do it, please note you can do any time within 56 days
tonyb70:
Thanks for the replies.At least ive got a bit longer to get them sorted.
The 56 days,is that calender days or actual driving days?Regards
Tony
As Del says it’s 56 calendar days starting from the first day after the last download.
If the vehicle is not used in those 56 days then you should download the data from the vehicle unit no later than 56 days from the fist day of the vehicles use.
Data from the vehicle unit should also be downloaded under the following circumstances.
The undertaking must ensure that all relevant data is downloaded from the unit–
The vehicle unit should hold data for 365 days so if you go over a day or two you won’t lose the data but you also will not be complying with the regulations, or at least your employers won’t.
As you’re going to be doing this as well as your usual job it may be hard to keep track of the vehicles so if I were you I would ask the office to supply a diary or chart of some description so you can keep check on when the downloading needs to take place of each vehicle, or give you access to the TMs method of keeping track of when the vehicles unit needs to be downloaded from.
tonyb70:
Ive been given the above task to do at work.What is the maximum amount of days between donloading the head in the truck?
Iv’e been told 40 something but it must be more than that,as you can get a months worth of info on your digi card.Regards
Tonyb
look tony i dont want to speak out of turn but your only a shunter 
i know this is in conjunction with your other thread about the extra duties you are getting stuffed on you, but beware i anything goes wrong they will pass the buck firmly back to you and you wont get away with " somebody on trucknet told me " 
i think you need to get something sorted out at work like some sort of training, risk assessments, something from the company you can fall back on if it goes ■■■■ up. 
i would approach the boss and tell him you want to be trained before you start doing this or if the company arnt prepared to train you then get a letter from them stating that you wont be held responsable for any problems that occur, get them to sign it and have a witness there to sign it too
I just do mine on the last or first day of every month, makes it easier to remember. Takes about ten to fifteen minutes to download. If you have a large fleet, best to stagger downloads else you’ll be stood in the yard all day sat’day playing with yourself or you could get multiple company cards and devices in which case you could do 3 or 4 motors at once, simples.
tonyb70:
Ive been given the above task to do at work.What is the maximum amount of days between donloading the head in the truck?
Iv’e been told 40 something but it must be more than that,as you can get a months worth of info on your digi card.Regards
Tonyb
That will give you all the info you need and should give you more confidence in it being correct rather than just someone on TruckNet telling you.
could you not tie it in with the servicing/inspection schedule?
im guessing here but most wagons are serviced every 6 weeks (give or take a few days here and there) every 56 days is exactly every 8 weeks, so you wont be getting confused with what has been downloaded and what hasnt, plus if the boss includes it as part of the service/inspection it wont go on the road until it is all done including the download.
might be worth athought?